Effective 25 May 2018
1. General Use of the Website
- This policy is applicable to all contents provided by Taste of Malawi e.V. [„the organisation“ or „us“ in the following ] on their own web domains www.tasteofmalawi.de and www.tasteofmalawi.org [„the website“].
- This policy covers only web pages belonging to our website. We don’t take responsibility for the security of data that is recorded by websites that ours is linking to.
- If you have questions regarding this policy you can contact the data security officer of the organisation by emailing to this address: firstname.lastname@example.org.
- The sign-up form to our newsletter, that you can find on the website, uses a script provided by Mailchimp. The form requires a name and an email address for signing up to our mailing lists.
- The form can be found on several pages of the website. Depending on the page you sign up on, you are added to a different mailing list. This is to better understand what kind of information is relevant for which subscriber and thus make better and more interesting newsletters.
- There is no fixed schedule for sending out our newsletter, but we send them when there are relevant and major news about the organisation, or to raise awareness for upcoming events, especially fundraising campaigns, and markets and festivals where we have a stand.
- All members of our marketing team have access to our Mailchimp account and the mailing lists saved there.
- We don’t share email addresses or names from our mailing lists with third parties under any circumstance.
- In addition to signing up for the mailing list on our website, you have the option to sign up at a Taste of Malawi stand at a market or other event. If you choose this option, you will have to put a name and an email address on a list. The data will then be added to our mailing list manually by a member of our marketing team. This means that in addition to the marketing team, the members of the organisation who are maintaining the stand will have access to the data.
- Subscribers to our newsletter can unsubscribe from it at any time. Just send an email stating your wish to unsubscribe to email@example.com. Your name and email address will then be completely and irrevocably deleted from the mailing list.
3. Donation Form
- Our donation form uses a script provided by Betterplace. The form is regularly situated on the page tasteofmalawi.de/en/donate, but can be copied to other pages of the website temporarily, for example for fundraising campaigns. In every case it is labelled with the Betterplace logo.
4. Donors Database
- We have a donors database in which we collate data exported from Betterplace, and data collected manually from bank transfers to the bank account of the organisation. This data contains the donors’ names, email addresses, postal addresses, donated amount and time of the donation, but no bank details.
- We use the data from the donors database for purposes of accounting and documentation, and to send follow-up emails. In this emails we thank the donors for their generosity and report what has been done with their donation. This does not mean that donors are added automatically or without consent to our mailing lists.
- Our fundraising and accounting teams have access to the donors database.
- We don’t share data from the donors database with third parties under any circumstances.
- To have all personal data deleted from the donors database, send an email stating your wish to do so to firstname.lastname@example.org.
5. Social Media
- We have channels on the social media platforms Facebook, Instagram and YouTube [„social media“].
- The links to our social media channels on our website are simple links and no buttons that are provided by the social media. This means, they aren’t based on a script running in the background and recording and processing data. When you click the links no data is submitted to the social media, processed or recorded.
- We don’t take responsibility for any data that is recorded, processed, or saved when you interact with our social media channels. These interactions are especially, but not exclusively, visiting, liking or following our channels, reading, liking, sharing, or commenting on our posts, and direct messages to our channels.
6. Google Analytics
- Until recently, our website was using the analysis tool Google Analytics, that helps to record and analyse the visitors’ behaviour on websites.
- As the legal status of Google Analytics regarding GDPR isn’t clear yet, we have decided to deactivate the script on our website pending further notice.
- In the past, we used the tool to track how many visitors our website had to at what time of the day, where they are from on an international level (this means we didn’t differentiate between visitors from different counties or cities), how they reached our website (typing in our URL directly, clicked on a result from a search engine, via social media, or via links from another website), and whether they used a desktop computer or a mobile device, in a general and anonymised way.
- No data has been saved by us, the tool was only used to analyse the current state and take actions based on that.
- We don’t take responsibility for any data that Google Analytics has recorded, processed, or saved apart from that.
Version 1.0 • 25 May 2018